How To Add A Checkbox In Notion


Notion is a powerful productivity tool that enables you to gather all your different notes, tasks and documents from various apps and bring them together in one integrated workspace. There are countless possibilities with Notion, ranging from creating a simple to do list to effectively organizing your team and creating extensive databases.


How to Add a Checkbox in Notion

However, regardless of the project you’re working on, it’s important to understand how to add and manage checkboxes in Notion. This feature is essential as it offers a straightforward way to mark off completed tasks or items from your calendar. In this article, we will guide you through the process of adding checkboxes and explore other useful features offered by Notion.

Before we dive into the process of explaining how to incorporate a checkbox in Notion, it’s essential to recognize that checkboxes can be added to nearly every type of page or database within Notion. However, for the purpose of this tutorial, we will guide you on adding checkboxes specifically on a blank page. Here are the steps you need to follow;

  • On the left hand side panel, click on the option that says “+ Add a Page.” Alternatively, you can find the option labeled “+ New Page” at the bottom left corner of your screen.
    Add a Page
    Add a Page
  • Choose either the “Empty” option with an icon or simply select “Empty” from the list. You can also decide to name your page or leave it as “Untitled. “
  • To include a checkbox, hover your cursor over the “+” symbol located under the title of your page. A pop up box will appear with a message saying, “Click to add a block below.
    Click To Add a Block Below
    Click To Add a Block Below
  • Once you click on it, a drop down window will appear displaying various basic Notion blocks. One of them is the To do list. Click on the symbol for checkboxes.
    To do list
    To do list
  • The checkbox will automatically be added and you can repeat this process to include more checkboxes.
    Checkbox Will Automatically be Added
    Checkbox Will Automatically be Added

Additionally, the Habit Tracker template keeps track of the number of completed tasks and even provides you with the precise percentage indicating your progress in building habits.

Using Notion Habit Tracker Templates

Notion offers a range of highly practical templates that allow you to incorporate different elements like checkboxes and use them for various purposes. One template, in particular, stands out for its effective utilization of the Notion checkbox block. The Habit Tracker.

True to its name, the Habit Tracker serves as a valuable tool for monitoring your daily habits. Simply mark an activity as completed or unfinished by checking or leaving unchecked the corresponding box. Here’s how you can make use of it;

  • Begin by creating a new page in Notion and selecting the vibrant Templates icon.
    Templates Icon
    Templates Icon
  • On the right side panel, navigate to Personal and choose Habit Tracker from the dropdown menu. Then click on Use this Template.
    Habit Tracker
    Habit Tracker
  • Once Notion generates the page, you’ll have the freedom to customize it according to your preferences.
    Customize it According to Your Preferences
    Customize it According to Your Preferences
  • You’ll notice rows and columns displaying days of the week alongside checkboxes. By clicking on each column’s header, you can modify the associated habit.
    Associated Habit
    Associated Habit
  • Furthermore, you have the option to change the block type from checkbox to email, hashtag, date or other formats.

The Habit Tracker template also keeps track of how many tasks are marked as completed and even provides an accurate percentage indicating your progress in developing these habits.

How to Uncheck All Row Checkboxes in Notion

Depending on how you utilize Notion, you may have a collection of tasks organized in rows and columns that you have marked as completed over time.

If you come across any incorrect information in your task list, it might be more convenient to first unmark all the checkboxes and then accurately mark the completed tasks. While you could do this manually, it is likely to consume a significant amount of your time.

Notion prioritizes saving time whenever possible. That is why there exists a somewhat hidden feature that allows you to unmark all checkboxes. All you have to do is;

  • To choose multiple tasks, use your cursor to select them all.
    Multiple Tasks
    Multiple Tasks
  • To mark or unmark all checkboxes, click on the first one in the row.
    Unmark All Checkboxes
    Unmark All Checkboxes

This feature comes in handy when you’re managing pages that you’ve created from scratch and have added rows of checkboxes manually. However, please note that you won’t be able to utilize this shortcut if you’re working within one of Notion’s templates, like the Habit Tracker.

Additional FAQs

How Do You Add Checkbox Symbols?

Notion is a highly user friendly productivity tool, with users appreciating its intuitive nature and quick learning curve. One of the key factors contributing to its time saving capabilities is the abundance of shortcuts available for almost every command.

To streamline the process of creating your workspace, there are various symbols and controls that can be utilized. When it comes to checkboxes, there are three different methods for incorporating symbols and controls to add them.

Method 1

Sure! Here’s the paraphrased version; When you create a new page in Notion, it is recommended to follow these steps;

  1. Press the forward slash (/) key on your keyboard.
  2. From the drop down menu, select “To do list.”

Method 2

Alternatively, you can use another method; Simply type two square brackets “[]” without any spaces to quickly add a checkbox.

Method 3

Lastly, there is a third method; Use the slash command by typing “/todo” on your page and Notion will automatically create a checkbox.

I hope this helps! Let me know if you have any other questions.

How Do You Use Tasks in Notion?

Sure, you have the option to utilize Notion for task creation and organization. One method is by selecting the Template option when you click on the new page, where you’ll find a Task List template.

However, if that specific template doesn’t meet your needs, there’s an alternative approach. You can create your own tasks page from scratch in Notion. Here’s how; Begin by opening a blank page in Notion.

Give it a title such as “Tasks.” The titled page will instantly appear in the left side panel. You can even add a custom icon if desired.

  • Start creating headings and adding checkboxes by pressing / on your keyboard and selecting blocks from the drop-down menu.img
  • To start adding headings and checkboxes, simply press the “/” key on your keyboard and select the desired blocks from the drop down menu.img
  • If you want to move or arrange titled subheadings in rows and columns, just grab the six dotted handle next to each subheading and drag it to your preferred location.img
  • In the top right corner of your screen, you’ll notice three horizontal dots. Clicking on them allows you to adjust the text size and toggle between using the full width feature or not.img

Feel free to organize your tasks in any way that suits your needs. You can create sections for different days of the week or establish priority categories for your tasks.

How to Archive a Task in Notion?

Once you’ve finished a task, there’s no need to keep it active indefinitely. Over time, the number of tasks can accumulate, making it difficult to manage the task list. Unfortunately, Notion doesn’t offer a built in feature for archiving tasks.

However, there is a workaround solution available. Essentially, what you can do is include another page within the Tasks page and transfer your completed tasks there to create an archive. Here’s how you can do it;

Position your cursor at the top of the Tasks page.

  • To create a sub page in Notion, press the ‘/’ key on your keyboard and type “page” or select “Embed sub page inside this page” from the drop down menu. Press Enter to confirm.
  • For clarity, you can name your sub page as “Archive” and even add an icon if you prefer.
  • Once created, your Archive page will appear at the top of your tasks list.
  • To move completed tasks to the Archive page, simply click on the six dotted handle next to the task and drag it over to the Archive page.

Remember that items dropped into the Archive can always be retrieved later. Additionally, you can easily rearrange tasks between columns by using the drag and drop feature.

Looking to create a database in Notion? In Notion, a database offers more advanced functionality compared to a regular “Empty” page. You have options like tables, boards, calendars, galleries, timelines or lists as starting points.

Follow these steps to create a brand new database;

  • Click on the New Page option located in the bottom left corner of your screen.
  • Under Database options, choose your desired type of database.
    If you choose the Table option, you have the ability to give your page a title and begin inputting text into the tables right away.

Notion provides two main columns, namely “Name” and “Tags.” However, you have the flexibility to modify them by clicking on the top of each column and entering your preferred text.

If you require additional categories, simply select the “+” symbol and include another column with a designated name. You have the freedom to personalize your database by modifying block types and including checkboxes, plain text fields, URLs, files, dates, emails and other options.

Is Notion the All-in-One App It Claims to Be?

One thing is certain – Notion puts in a lot of effort to fulfill all your productivity app needs. The reality is that there’s fierce competition in the market with well established tools boasting millions of satisfied users.

However, Notion holds its ground too and once you grasp its full potential, you may not need to juggle tasks across multiple productivity platforms. The company strongly emphasizes being the only app necessary, setting a commendable goal and high standard.

Notion employs pages and blocks to aid users in staying organized. You can start from a completely blank page or utilize thoughtfully designed templates or databases. It also allows users to embed videos and images, save bookmarks, include audio tracks and display PDFs. Advanced blocks offer features like mathematical equations, table of contents and breadcrumbs navigation. Another reason for Notion’s popularity is its seamless integration with other apps.

You have the option to integrate various applications such as Google Drive, Twitter, Google Maps, Framer, CodePen and many others. In terms of notable benefits of using Notion, it is highly customizable and can be accessed across different devices. Additionally, it allows unlimited file uploads and provides database functionalities. However, there are a couple of drawbacks worth mentioning; limited font customization options and the inability to sync with other calendar services.

Does Notion Check All Your Boxes?

If you’re just starting to explore how to make the most out of Notion for your everyday life, it’s important to prioritize understanding checkboxes. No matter what kind of workspace you’re building, incorporating checkboxes will likely be necessary in different ways.

Most templates already come with checkboxes that you can rename, add or remove as needed. Hopefully, Notion provides all the tools and features required to effectively organize your tasks and projects.

Are you a Notion user? If yes, how do you leverage checkboxes to your benefit? Share your insights in the comments section below.

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