How To Copy A Table In Notion

Introduction

When you need to save time by reproducing information from a document, copying and pasting are fundamental functions regardless of the program or structure you’re using. Apart from saving time, copying a table also helps minimize the chances of making errors. If you’re curious about how to copy a table in Notion—a platform that seamlessly integrates productivity apps—we’re here to assist you. This article will offer a comprehensive guide on how to accomplish this task and clarify the distinction between duplicating and creating a linked database.

How to Copy a Table in Notion on a Windows PC

If you’re using a Windows PC and would like to duplicate a table in Notion, there are two methods available. Depending on your preference, you can either choose to copy the table or duplicate it.

Here’s how you can copy a table in Notion using your Windows PC;

1. Open Notion.
2. Locate the desired table from the left menu.
3. Click on the three dots next to the table’s name.
4. Select “Duplicate.” Alternatively, you can save time by using the shortcut Ctrl + D to duplicate the table.
5. The copied version of the table will appear just below the original one in the left menu.

Below the original table in the left menu, you will find the copied version of it.

You now have the flexibility to rename and make modifications to this new table. If you wish to rearrange it for better organization, make sure you select the appropriate item before attempting to drag it.

It’s important to note that when using this method to copy your table, any changes made to the copy will not affect the original version. The copied table is completely independent, allowing you to customize it as needed by modifying existing data, adding columns or rows and more. This method works particularly well when you only require the structure of the original table.

However, what if you need to edit both the copy and original file simultaneously? We have a solution for that too! Just follow these steps;

1. Open Notion.
2. Locate the table you want to copy in the left menu.
3. Click on the three dots next to it.
4. Select “Copy link.”
5. Navigate to the file where you want to insert this link.
6. Press Ctrl + V on your keyboard to paste.
7. A menu with three options will appear; choose “Create Linked Database.”

Congratulations! You have successfully created a duplicate of your table while maintaining a connection between them. Remember that when you make changes to one, the other will also be modified. Many individuals utilize this approach to include or remove particular information from their tables while keeping the rest intact. There’s no need to worry about overlooking any data or forgetting to update a number because Notion takes care of it for you using this method.

How to Copy a Table in Notion on a Mac

Copying a table in Notion on a Mac is a simple process that only requires a few steps. Just like the Windows version, there are two ways to copy a table in Notion on a Mac.

Here’s the first method;

1. Open Notion.
2. Locate the table you want to copy in the left menu.
3. Click on the three dots to access options.
4. Select “Duplicate.” Alternatively, you can use the shortcut Cmd + D instead.
5. The copied table will now appear below the original one.

By following this method, you’ll create an independent version of the original table that can be edited separately without affecting the original.

If you prefer to edit both tables simultaneously, here’s another method;

1. Open Notion.
2. Select the table you want to copy.
3. Click on the three dots for options.
4. Choose “Copy Link.”
5. Go to the file where you want to paste your table.
6. Use Cmd + V to paste it.
7. Select “Create Linked Database.

Now, you can edit either of these copies and any changes made will automatically be reflected in both tables. After editing, feel free to customize further by accessing “Properties.”

How to Copy a Table in Notion on an iPhone

You can also access the Notion app on your mobile device. The mobile version is user friendly and has a similar interface to the desktop version. Despite any initial concerns about copying tables using your phone, the process is actually quite straightforward.

Just like in the desktop version, the Notion mobile app provides two options for duplicating a table. Depending on your intended use, you can either make an exact duplicate or create a linked database.

To duplicate your table, follow these steps;

  • To start, open the Notion app. If you don’t have it yet, you can download it from the App Store.
  • Next, tap on the three lines located at the top left corner of the screen to access the table that you wish to duplicate.
  • Once you’ve accessed the table, look for the three dots on the right side. Tap on them to reveal a list of options.
  • From that list, select “Duplicate.”

Upon duplication, you will see a new copy of your original table displayed below it. The copy will be named “Copy of (original table’s title).” It’s important to note that this copy is entirely independent from the original version. Any changes made to the copy won’t affect the original one.

If your intention is to duplicate a table and make edits simultaneously to both copies (the duplicate and original), Notion provides this capability as well. Just make sure to follow these steps accordingly;

  • To begin, open the Notion app on your iPhone. If you haven’t installed it yet, you can download it from the App Store.
  • Next, locate the specific table you want to work with by tapping on the three lines at the top left corner of the app.
  • Once you’ve found the table, tap on the three dots located on its right side.
  • From there, select “Copy link.”
  • Now navigate to the file where you want to include this table.
  • To paste the table into your desired file, press and hold your finger in that location until a menu appears. Then choose “Paste.”
  • After pasting, tap on “Create Linked Database.”

Congratulations! You have successfully created a linked version of your table. Any changes made to either version will automatically be reflected in both. This feature is especially useful if you have multiple tables with identical data. Furthermore, feel free to customize which columns and rows are displayed in your copy once you finish entering data.

How to Copy a Table in Notion on an Android Device

In addition to the iPhone version, Notion can also be accessed as a mobile app for Android devices. While you may initially feel overwhelmed by the idea of working with tables on your smartphone, Notion has made it user friendly. The mobile version closely resembles the desktop version, so if you’re already accustomed to using Notion on your computer, you’ll find the app to be straightforward.

To duplicate tables in Notion, you have two options; “Duplicate” and “Copy Link.” Allow us to explain the distinction between these choices.

To make a duplicate of a table without altering the original, follow these steps;

1. Open the Notion app. If it’s not already installed, download it from the Play Store.

2. Tap the menu icon (three lines) located at the top left corner to access your files.

3. Locate the table you wish to copy and tap the ellipsis icon (three dots) on the right.

4. Select “Duplicate” from the options presented.

The duplicated version of the table will be displayed just below the original table. This allows you to make edits to the duplicate without affecting the original file.

To create a linked copy of a file, follow these steps;

  • Launch the Notion app. If you don’t have it installed on your device, download it from the Play Store.
  • Tap on the three horizontal lines located at the top left corner to access and locate the table you wish to duplicate.
  • On the right side of the table, tap on the three dots icon.
  • Select “Copy link” from the options that appear.
  • Navigate to or open the file where you want to include this duplicated table.
  • Press and hold your finger in that specific location within the file and then paste in the copied table.
  • Finally, tap on “Create Linked Database“.

By following these steps, you will have successfully created a copy of your table that remains connected to its original counterpart. Any changes made to either version will be synchronized with one another, making this option particularly useful when dealing with multiple tables containing identical information.

Be Able to Copy the Table

Knowing how to duplicate a table in Notion is a valuable skill that can help you save time and maintain your data in an organized manner. There are two ways to copy a table; by creating a duplicate or establishing a link between the original and the copy. The choice between these options depends on whether you need an independent copy or want to make edits to both tables simultaneously.

Have you ever copied tables in Notion before? If so, which method do you prefer? Feel free to share your thoughts in the comments section below.

Conclusion:

Mastering the art of copying tables in Notion is a valuable skill that enhances your efficiency and organization. Whether you’re duplicating within the same page, transferring to different pages, or collaborating with others, these simple steps empower you to manage your data seamlessly.

FAQs:

Q: Can I copy a table between different workspaces in Notion? Yes, you can copy a table from one workspace to another within Notion.

Q: Will copied tables retain linked databases and formulas? Yes, copied tables maintain linked databases and formulas if the destination page has the necessary connections.

Q: Can I copy a table to another page in a different Notion account? No, copying tables between different Notion accounts is not supported.

Q: What happens if I copy a table with linked databases? Linked databases will be maintained, and changes to the linked databases will be reflected in the copied table.

Q: Can I copy tables with embedded images or files? Yes, tables with embedded images or files will be copied, and the links will be retained.

Q: Are there limitations on the size of tables that can be copied? While there are no specific size limitations, larger tables may take longer to copy.

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Deepak Vishwakarma

Founder

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